Adolescent Wellness Academy is hiring a remote Executive Assistant to support its Co-CEOs across two growing behavioral health organizations. Based in Davie, Florida, this full-time position pays $55,000 per year and offers a flexible Monday-Friday schedule. The role sits at the center of executive operations, touching everything from finance to credentialing to systems management.
This is not a typical administrative job. The right candidate brings structure to ambiguity and works independently without needing constant direction. Understanding what skills actually matter for this role can help you assess your readiness before applying.
Technical Skills Required
Excel and Spreadsheet Management
The job posting specifically calls out functional Excel skills as a requirement. You need to build trackers, create reports, and maintain operational spreadsheets from day one. Adolescent Wellness Academy expects you to learn more advanced functions on the job.
At a minimum, you should know how to:
- Create and format spreadsheets for tracking expenses and operations
- Use basic formulas like SUM, IF, and VLOOKUP
- Filter and sort data to generate useful reports
- Maintain clean, organized data across multiple tabs
CRM and EMR Software Platforms
CRM and EMR exposure is listed as a plus in the job description. CRM stands for Customer Relationship Management software. EMR stands for Electronic Medical Records. Both are common in behavioral health operations.
Familiarity with platforms like Salesforce, HubSpot, or healthcare-specific systems like Kareo or SimplePractice gives you a strong advantage. The role also requires assisting with software setup and CRM integrations across the organization. Comfort with learning new platforms quickly is essential here.
Financial Administrative Tools
This role involves real financial responsibilities. You will process invoices, manage accounts payable, reconcile credit cards, and categorize expenses. Experience with tools like QuickBooks, Bill.com, or similar accounting software is directly relevant.
You do not need to be an accountant. You do need to be accurate, detail-oriented, and comfortable handling financial documents without close supervision.
Inbox and Document Management Systems
Managing executive inboxes is a core function of this position. You will flag priorities, take action on emails, and keep communication flowing on behalf of two Co-CEOs. Proficiency with Gmail or Microsoft Outlook at an advanced level matters here.
Document management is equally important. You will review, organize, and maintain contracts, agreements, and sensitive organizational files. Experience with Google Drive, SharePoint, or similar platforms is useful. Keeping nothing in the queue is an expectation, not a goal.
Soft Skills That Matter Most
High Independence and Self-Direction
The posting repeats this point clearly. Adolescent Wellness Academy wants someone who takes ownership without needing to be closely managed. If you require frequent check-ins or detailed instructions to complete tasks, this role is likely not the right fit.
Strong candidates come from environments where they were trusted to figure things out. They ask smart questions when necessary and move forward with confidence when they have enough information.
Ability to Handle Ambiguity
The job description states directly that no two days look the same. You must bring structure to situations that do not come with clear instructions. This requires strong judgment and the ability to prioritize under pressure.
Behavioral health organizations often deal with shifting priorities, urgent credentialing needs, and evolving projects. Staying calm and organized when circumstances change is not optional. It is part of the job description itself.
Discretion and Confidentiality
Working with sensitive organizational documents, contracts, and medical credentialing information demands a high level of professionalism. You will have access to information that requires careful handling. Trustworthiness and discretion are non-negotiable traits for anyone in executive support within a healthcare setting.
This includes how you communicate internally, how you handle sensitive emails, and how you manage confidential financial records. A single breach of trust in this type of role carries serious consequences.
Strong Written Communication
You will draft correspondence, prepare meeting agendas, and take meeting notes on behalf of organizational leadership. Clear, professional written communication directly reflects on the Co-CEOs you support. Errors in tone or grammar can damage credibility at the executive level.
This skill is often underestimated in administrative roles. At Adolescent Wellness Academy, your writing represents leadership. It needs to be sharp and precise every time.
Fast Learning and Adaptability
The posting says plainly: the right person learns fast. This organization is growing, and its systems and priorities evolve with it. Candidates who need extensive onboarding or resist new platforms and processes will struggle in this environment.
Demonstrating a track record of quickly picking up new software or adapting to organizational changes is a strong differentiator when applying for this role.
Experience Requirements
Adolescent Wellness Academy requires a minimum of 2 years of experience in a medical administrative, operations, or executive support role. This is a firm baseline. Backgrounds that transfer well include:
- Medical administrative support roles
- Healthcare or behavioral health operations
- Office or practice management
- Executive or department coordination
Credentialing experience is particularly valuable here. Supporting medical credentialing processes and documentation is an explicit responsibility of this position. Candidates who have worked in healthcare settings and understand provider enrollment or insurance credentialing will stand out immediately.
Remote work experience also matters. The position is fully remote, and managing executive priorities from a distance requires demonstrated ability to stay accountable without in-person oversight.
How to Build These Skills
Strengthen Your Excel Proficiency
Free and low-cost resources make this easier than ever. Microsoft Learn, Coursera, and LinkedIn Learning all offer Excel courses ranging from beginner to advanced. Focus specifically on pivot tables, conditional formatting, and formula-building for operational tracking. Practice by building mock trackers that mirror real administrative scenarios.
Get Exposure to Healthcare Software
Many EMR platforms offer free demo accounts or sandbox environments for practice. SimplePractice and Kareo both have resources for users to explore their systems. Volunteering or working part-time in a healthcare office setting can also accelerate your exposure to real-world clinical software environments. Even one year in a medical front office builds significant relevant experience.
Build Financial Administrative Experience
Take on accounts payable or expense reporting tasks in any current role you hold. QuickBooks Online offers a free trial, and its certification course is free through their training portal. Understanding the basics of invoice processing and expense categorization strengthens your profile significantly for this type of executive support position.
Practice Independent Project Management
Seek out opportunities to own projects without a manager guiding every step. Volunteer for cross-departmental initiatives, lead a process improvement effort, or take on a special project at your current workplace. Documenting these experiences with specific outcomes gives you strong talking points during interviews for roles like this one.
Sharpen Written Communication Skills
Writing clearly and professionally is a skill you can develop intentionally. Read business communication books, practice drafting professional emails, and ask for feedback from senior colleagues on your written work. Tools like Grammarly can catch errors, but developing your own editorial instincts matters more in the long run.
If working directly with executive leadership across a growing behavioral health organization sounds like the right next step, you can review the full job posting and apply for the Adolescent Wellness Academy Executive Assistant position at https://remoteOK.com/remote-jobs/remote-executive-assistant-adolescent-wellness-academy-1133178.
